Annual Compliance Overview
Private limited companies in India must comply with various annual requirements under the Companies Act 2013. This checklist ensures you don't miss any critical compliance deadlines.
ROC Compliances
Annual Return (Form MGT-7)
- Due Date: Within 60 days of AGM
- Late Fee: ₹100 per day (minimum ₹5,000)
- Documents Required: Board resolution, AGM details, shareholding pattern
Financial Statements (Form AOC-4)
- Due Date: Within 30 days of AGM
- Late Fee: ₹100 per day (minimum ₹5,000)
- Documents Required: Audited financial statements, board report
Annual General Meeting (AGM)
- Due Date: Within 6 months of financial year end
- Notice Period: 21 days clear notice
- Agenda: Adoption of accounts, appointment of auditors
Income Tax Compliances
Income Tax Return (ITR-6)
- Due Date: October 31st
- Late Fee: ₹5,000 to ₹10,000
- Documents Required: Audited accounts, tax computation
Tax Audit Report (Form 3CD)
- Applicability: If turnover exceeds ₹1 crore
- Due Date: October 31st
- Auditor: Must be conducted by CA
GST Compliances
Annual Return (GSTR-9)
- Due Date: December 31st
- Applicability: All registered taxpayers
- Late Fee: ₹100 per day per act
GST Audit (GSTR-9C)
- Applicability: If turnover exceeds ₹2 crore
- Due Date: December 31st
- Auditor: CA or CMA
Other Statutory Compliances
PF and ESI
- Monthly PF returns (ECR)
- Annual PF return
- ESI returns (if applicable)
Professional Tax
- Monthly professional tax payments
- Annual professional tax returns
- State-specific requirements
Board Meeting Requirements
- Minimum 4 board meetings per year
- Maximum gap of 120 days between meetings
- Proper notice and agenda circulation
- Minutes recording and signing
Compliance Calendar
Create a compliance calendar with all due dates and set up reminders. Regular monitoring helps avoid penalties and ensures smooth operations.
Conclusion
Annual compliance is critical for maintaining good standing with regulatory authorities. Professional assistance ensures all requirements are met timely and accurately.